Compliance and Transparency for Fundraisers
Compliance & Transparency for Fundraisers — Stewarding Donor Trust from First Pledge to Impact Report.
Why Compliance Equals Credibility
Every dollar given to Globalgood is an expression of faith in our promise to end debt-based fiat harm. Without airtight legal compliance and radical transparency, that faith—and the honest-money future it finances—evaporates. A single misapplied gift can stall treaty negotiations, scare regulators, and undercut the living-wage pilots volunteers have fought to launch.
The Donor-Lifecycle Framework
We track every gift through six traceable phases. Volunteers capture inquiries in the CRM; Finance validates pledge forms to meet AML and charitable-solicitation laws; Program teams code funds to the intended initiative; quarterly audits confirm spend; Communications distils results into public dashboards; Renewal officers invite the donor to deepen support. No phase is optional, and each has its own volunteer checkpoints.
Key Statutes and Standards You Must Know
Volunteer Touch-Points and Duties
Front-Line Capturers collect pledges on approved digital forms only. Data-Entry Stewards verify gift restrictions in the CRM within forty-eight hours. Finance Liaison Volunteers reconcile bank deposits against batch reports and flag discrepancies. Impact Report Writers assemble program metrics, cite audited reserve dashboards, and draft donor updates that undergo fact-check by the Monitoring & Evaluation Desk.
Gift Acceptance & Rejection Policy
We welcome grants, stocks, URU transfers, and in-kind assets with clear provenance. We refuse donations tied to illicit trade, undisclosed political agendas, or speculative cryptocurrencies lacking asset backing. When ambiguity arises, volunteers pause solicitation and consult the Gift Acceptance Committee within twenty-four hours.
Restricted vs. Unrestricted Funds
Volunteers must honor donor intent precisely. If a gift is designated for the Kenya Switch-Over Pilot, Finance locks funds under that project code; reallocation is impossible without written donor permission. Mis-coding can cost volunteer credentials and expose Globalgood to legal penalties.
Receipting & Acknowledgement Timelines
Receipts go out within thirty days (sooner for year-end gifts). Personalized thank-you letters, co-signed by the Chief Volunteer Coordination Officer, follow within sixty days, including preliminary impact context. Volunteers draft first-round messages; Communications reviews for compliance and tone.
Quarterly & Annual Impact Reporting
Volunteers feed field photos, beneficiary quotes, and raw metrics into the ImpactTracker app. The Monitoring & Evaluation team analyses data, cross-checks with Finance ledgers, and publishes a web-interactive report plus downloadable PDF. Names of top donors (unless anonymity requested) and cumulative commission payments are disclosed for public trust.
Commission & Reimbursement Ethics
- Eligibility: volunteers must have a signed commission agreement before solicitation; no post-facto commissions.
- Rate: up to 5 % of net new cash they personally close; disbursed only after gift clears, subject to cap.
- Cap & Disclosure: maximum cumulative commission USD 30,000 per volunteer per fiscal year; figures appear in the Annual Report.
- Expense Reimbursement: economy travel, venue fees, or donor-meeting meals reimbursed at documented cost with pre-approval.
- Prohibited Conduct: steering donors into products you or family profit from; withholding donor data from Finance; or altering pledge forms.
Conflict-of-Interest & Confidentiality Safeguards
Volunteers with family ties to prospective donors exceeding USD 10,000 must disclose relationships. All donor contact info remains in the CRM; downloading lists onto personal devices without encryption violates policy. Spreadsheets with partial data permitted only within secure cloud folders.
Audit Readiness Checklist
- All pledge cards scanned and uploaded
- Bank deposits matched to CRM batch IDs
- Gift restriction codes reviewed
- Commission calculations attached to source documentation
- Expense receipts uploaded
- Quarterly impact references linked to raw data
Globalgood undergoes an external audit annually; missing or late volunteer documentation triggers corrective coaching.
Training & Certification
- Mandatory Courses: “Fundraising Compliance 101,” “GDPR for Non-Profits,” “PCI Basics,” completed within sixty days of onboarding.
- Elective Masterclasses: “Story-Driven Impact Reporting,” “High-Net-Worth Prospecting,” each grants points toward Level 2 or Level 3 certification.
- Re-Certification: every two years, volunteers retake a condensed ethics quiz and update conflict-of-interest declarations.
Escalation Pathways & Whistle-Blower Protection
Suspected violations go directly to ethics@globalgoodcorp.org or the encrypted web form. Whistle-blowers are shielded from retaliation per Globalgood’s policy and, where applicable, under Sarbanes-Oxley provisions on protected disclosure.
Ready to Steward Trust?
Email trust@globalgoodcorp.org with your volunteer ID and a short note on which compliance specialization interests you—AML screening, GDPR data steward, or Impact Report copy-edit. The Ethics & Compliance Desk will schedule your onboarding call and send access to the secure document vault.